the people’s race
04 november 2018
42k 21k 10k
Entry Options

How to do a Race Substitution

  • Click Here to login into your profile using the username & password emailed to you
  • Once logged in you will find the option to "Transfer Entry" to process a substitution
  • From here simply follow the system prompts
  • Once completed you will be issued with a voucher code which will be emailed to you
  • This voucher code must be shared with the runner using your entry
  • The voucher code value will be the original entry fee paid less R50
  • Entries done with a sponsors voucher cannot be substituted
  • Access the normal entry portal via and proceed with an entry
  • Process entry as per normal
  • When you reach the payment page you must first choose payment via Voucher code
  • Enter your voucher code and proceed
  • There is NO EFT option available for substitutions
  • Once the entry has been given up, the person giving up the entry may not enter another event.
  • There will be a subsitution fee of R50 plus any applicable administration fees. This will be payable by the new entrant on completion of their entry. 
  • If a runner substitutes their entry, it is the runner's responsibility to collect the entry fee from the runner who has claimed their entry.
  • No refunds will be processed by the event and no entrant may on sell their entry for more than the entry fee. Any person found doing this will be reported to their club and the relevant provincial and national bodies.
  • Any products purchased with the original race entry will NOT pass across to the new entrant - ONLY the race entry and T-Shirt will be transferred.
  • The merchandise for the entry given up will be available for collection by the original entrant at the information desk at race number collection (the original entrant will NOT be entitled to a T-Shirt).
  • Once the substitution window is closed no further subsitutions will be possible.
  • There will be no substitutions or changes permissable at race number collection or after the substitution window period has closed
  • Entrants who do not follow the official susbtitution process and who swop numbers outside of this process may be banned from future events and reported to their club and province.
  • Upgrades to 42.2km allowed but NO downgrade from this distance is allowed.
  • Runners who would like to upgrade or downgrade their distance will be allowed to do so. Please note that in the case of an upgrade the runner will be responsible for the fee difference, but in the case of a downgrade no refunds will be given. 
  • Click Here to login to your entry, select "EDIT" and amend the "Distance Change" field which can be found beneath the "Distance" field. 
  • Once done select update, which will take you to payment for upgrades only !
  • Please note that there is NO EFT payment option for upgrades.
  • Once completed you can log out. You will receive an email confirmation of the change.
  • All changes will be updated to the system once the Distance Change period closes at the end of September.
  • Entrants may not change distances without following the above procedure. Entrants not following this procedure will not be allowed into the start pens and will not be able to receive a result.