RULES & REGULATIONS RELATING TO THE SOWETO MARATHON
THIS RACE IS RUN UNDER THE AUSPICES OF World Athletics, ASA and CGA. A signed Indemnity Form by parent or guardian is required for participants under the age of 18 years. The form must be submitted upon collection of race pack.
A Grand Master is a person 60 years or older on race day.
International Athletes must provide a clearance letter from their country of origin. They must also comply with World Athletics rules 4.2 and 142.2 and ASA rule 9.
Foreign athletes are not allowed to run with an ASA Provincial licence; and are required to purchase a temporary licence otherwise face disqualification (Refer to World Athletics rule 4).
Foreign athletes are not allowed to run in club colours unless such club exits in their country of origin or they are in possession of a refugee status permit or are naturalised citizens of RSA (Refer to World Athletics rule 4).
CLOSING DATE OF ENTRIES
Entries open on 27th May 2022. This will be the only entry window period for all athletes to enter. Entries will close at midnight 31st August 2022. All current and potential Soweto Marathon participants that wish to run in 2022 are urged to take careful note of the entry process and the cut-off date.
Substitutions will be allowed during the period 15 September to 30 September 2022 only. Substitutions can only be done within a distance and not across a distance. Details of the substitution process will be posted on www.sowetomarathon.com
Once a substitution has been processed online by the entrant and a substitution voucher code has been created this cannot be reversed. It is the new entrant’s responsibility to utilise this voucher code before the specified closing date.
Upgrades/downgrades between distances will only be allowed during the period of 15th September to 30th September 2022. NO downgrades will be allowed from the standard marathon (42.2km).
The fee difference will have to be paid for an upgrade. However, downgrades do not qualify for a refund on the fee difference. In addition to the fee differences applicable there is an admin fee of R100 applicable for all downgrades, upgrades & substitution.
SOWETO MARATHON RIGHTS RESERVED
Any irregularities in your entry form will result in a rejected entry. SOWETO MARATHON reserves the right to accept or reject any entry, subject to the rules of World Athletics, ASA, CGA and SOWETO MARATHON.
42.2km - The minimum age requirement is that the athlete must be 20 years or older on 3 November 2022.
21.1km - The minimum age requirement is that the athlete must be 16 years or older on 3 November 2022.
10km - The minimum age requirement is that the athlete must be 15 years or older on 3 November 2022.
NO CHIP, NO RESULT, NO PRIZE.
The event is being timed by Peak Timing and a disposable timing chip, linked to your entry, will be attached to your race number. Please do not remove this timing chip, bend, fold or damage in anyway. All timing mats MUST be crossed during the race to ensure you receive an official time.
Race numbers must be worn throughout the race on the front of your upper garment/vest. Registered athlete(s) must be a member of a club affiliated with ASA and must wear their club colours along with their 2022 license numbers, to be worn on the back and front together with the issued race number. The race number should not be placed over the licence number - both must be visible on the front of the race garment/vest. The race number must be worn on the front of the upper garment/vest. Temporary licensed athletes who are associated with a club may also wear their club colours or plain white clothing, with the issued temporary license number also on the back, and race number to be worn on the front. No advertising allowed. Participants must familiarise themselves with and abide by the advertising rules as per the World Athletics, ASA and CGA Rulebooks. (World Athletics Rule 143and ASA Rule 13.1 and advertising regulations). These provisions apply for the duration of the race including warming up, all race ceremonies and official press conference. Under no circumstances may a runner display a political slogan. [World Athletics Rule 2(a)].
NO REFUND POLICY
In the event of natural disasters and race cancellation, no refunds will be processed.
Please note that it is the runner’s responsibility to ensure they enter the correct event when entering online or at a store. Entries incorrectly entered will not be amended and NO REFUNDS will be processed. Duplicate payment for the same entry will also NOT BE REFUNDED. Please take special note of the category options available and the age restrictions which apply. Any payments made directly into the Soweto Marathon Trust account without an entry or after the official closing date, either 31 August 2022 or when limits have been reached, will also NOT BE REFUNDED.
ACKNOWLEDGMENT OF ENTRY
Entries will be acknowledged via a valid e-mail address (as supplied on your entry form). It is your personal responsibility to check your confirmation of entry. If any of the info is incorrect, please contact the SOWETO MARATHON RACE OFFICE so that your details can be accurately captured. You must produce this confirmation in order to collect your race number.
RACE PACK COLLECTION
Race pack collections will take place at FNB Stadium Johannesburg, South Africa from Thursday 3rd November to Saturday 5th November 2022.
Hours: Thurs-Fri: 09:00-20:30. Sat: 08:30-20:30.
• All participants MUST provide proof of identity in order to collect their race number. ID book, Passport or Driver’s License.
• NO race numbers will be issued on race day.
• Race packs can only be collected at the prescribed race pack collection times. No race pack collections can be made on or after race day; and no entry fee will be refunded under any circumstances.
All instructions from traffic and race officials must be obeyed at all times.
Proof of age for prize winners is required and must be presented to the referee before prize giving. Prizes will be withheld until confirmed.
• Prize money is subject to taxation in SA.
• Payment of prize money is subject to finalization and availability of Dope Testing Results.
• Payment of prize money will take up to 3 months from 1 December 2022
• Payment of prize money is subject to submission of personal bank details.
• Prize money will be paid strictly into the athlete’s bank account.
No earphones, iPods and the like allowed and contravention of World Athletics rule 144.2b, may lead to disqualification.
Athletes may not run with another athlete’s race number unless by prior arrangement with the race organiser.
Entrants should visit the race website (www.sowetomarathon.com) for additional information.
RACE CUT-OFF TIMES
Each runner will need to complete the 42.2km within 6 hours, the 21.1km within 3½ hours and the 10km within 2 hours. In addition, for the runners’ safety, a half-way cut-off will be enforced on the Marathon route: 21.1km at 3hours 20min. The SOWETO MARATHON reserves the right to alter these times. Participants will be required to board a rescue bus and be transported to the finish venue if they have not reached the cut-off points within the specified time. Athletes MUST retire once ordered to do so by an official medical delegate or medical staff.
[World Athletics Rule 240 8(c)]. The cut-off times for Medals are as follows:
Gold : Top 10 men & women and all category winners
Silver : Sub 180 minutes
Bronze : All finishers within cut-off
Gold : Top 5 men & women and all category winners
Silver: Sub 90 minutes
Bronze : All finishers within cut-off
Gold : Top 5 men & women and all category winners
Silver : Sub 45 minutes
Bronze : All finishers within cut-off
Please note that these times and positions are subject to change should the organisers deem it necessary.
FINAL RACE INSTRUCTIONS
Your Final Race Instructions will be part of the registration pack and will also be posted on www.sowetomarathon.com at least 6 days prior to race day. These final instructions will supersede the rules & procedures in this brochure and those currently on the website and will be applied on race weekend.
For safety reasons, participants are not allowed to use earphones, iPods, etc. during the race. This excludes hearing aid devices.
An athlete is not eligible for a prize in more than one age category, i.e. an athlete is only eligible for a prize in the age category applicable to him/her or the younger category chosen by him/her provided he/she is wearing the relevant age category tag. An athlete, male or female, who finishes the race in 1st to 10th position, may, however, win his/her position prize as well as any applicable age category prize. Unless you have specifically requested in writing to SOWETO MARATHON.
Organisers to change your age category to a lower age category, you will be entered in the age category of your chronological age. (ASA rules 11.3 to 11.8 inclusive). Appropriate numerical age category tags must be worn on the front and back of the upper body garment. An athlete must provide positive identification to verify proof of age. Age category tags must be at least 60mm high and comprise a red number on a white background.
If there is a dispute regarding the outcome of the Soweto Marathon, the entrant who notes the dispute may appeal the outcome from 30 minutes before or 30 minutes after Prize Giving. Appeals should be lodged in writing with the chief referee. A fee of R500.00 will apply to all appeals made, which is refundable if the appeal is upheld. The organisers will take any action they deem appropriate based on their findings. The referee’s decision is final. The full provisional results will be
posted on race day at a suitable venue to allow for viewing & any appeals.
All races will be hosted under strict Covid-19 compliance protocols to ensure that all participants are safe during the event.
Covid-19 starts will see runners setting off in batched groups, allowing for ample social distancing. Race timing is mat-to-mat.
Covid-19 Regulations must be adhered to at all times. Covid-19 vaccinated athletes must provide vaccination codes (EVDS number) on the entry form. Unvaccinated athletes must provide a less than 3 days negative PCR/Antigen test result when collecting their race pack. Entries will be limited as per Government Regulations. Masks must be worn at Start & Finish venues, no masks during the run. Sanitation stations will be available at all entrances to the venue.
The Soweto Marathon Organisers wish to balance their legitimate business interests when collecting and using your personal information and your reasonable expectation of privacy. In this respect, the Soweto Marathon Organisers will take reasonable technical and organisational measures to prevent loss of, damage to, or unauthorised destruction of personal information and unlawful access to or processing of personal information.
You agree that the Soweto Marathon Organisers may collect, collate, process and/or store your personal information provided by you during the registration process and possibly other relevant times for purposes of verifying your identity, providing you with access to the website and conducting research. The Soweto Marathon Organisers will not disclose your personal Information without your consent. Should the entrant Opt In during the registration process for future communications, the Soweto Marathon Organisers will communicate future runs and or promotions to the Entrant from time to time.
LIMITATION OF LIABILITY
Whilst the Organisers will take all reasonable steps to ensure the entrants safety during participation in the Soweto Marathon and any events relating to it, participation in the Soweto Marathon will be at the entrants own risk. This means that if the entrant agrees to enter the Soweto Marathon and participates in any related events, the entrant will do so on the basis that if they suffer any injury, harm or any loss whilst participating, even if it was caused by the negligence of the Organisers, they will have no claim against the Organisers, their agents, sponsors, CGA and/or ASA. The entrant will be responsible to pay for any harm or losses they suffer.
The Organisers reserve the right to amend these rules and regulations without giving prior notice or reason for the amendment. The Organisers will, however, give notice of any significant amendments to the rules and regulations on www.sowetomarathon.com as well as on the day of the Soweto Marathon Events.